Company Name:
Oxford United
Location:
United Kingdom
Vacancy Type:
Permanent
Department:
Academy
02 Oct 2024
About The Role
Leads and directs the routine functions in office management, leave, and enforcing company policies and practices along with organising meetings and managing database, dealing with correspondence, complaints and queries.  Ensuring that relevant records are up-to-date and all administrative processes work effectively.
 
Managing all Academy administration ensuring full and part time staff have all relevant qualifications up to date.  Having an oversight of Academy audit needs and organising all online systems - CASA, Kitman Labs, Whole Game Portal and SRS.
 
This role is Full Time - Permanent with basic work hours being 37.5.  Due to the nature of the role this could include working all home matches and some club events where applicable. The successful candidate will be mainly based at Oxford United Training Ground with occasional travel to other club sites.
 
Main Duties / Responsibilities
  • Organisation and minuting of some internal meetings for Club staff ensuring follow ups are monitored and documented.
  • Responsible for obtaining relevant qualifications for the Academy, such as DBS, First Aid, Safeguarding and UEFA qualifications.
  • Manage Academy online portals such as CASA, SRS, Whole Game Portal, and updating regularly keeping in line with audit needs.
  • Have a good understanding of Academy operations and help when necessary.
  • Attend Academy meetings where appropriate.
About The Candidate
Core Skills, Knowledge, Training and Experience
  • Reliability and discretion
  • Adaptability
  • Exceptional organisational skills
  • Ability to take initiative and when necessary, the ability to be assertive
  • Leadership and the ability to 'make things happen'
  • High level of attention to detail and accuracy
  • Excellent time management and organisational skills
  • Professional Manner
  • Efficient, productive and proactive
  • Positive and flexible attitude
  • Excellent MS office skills
  • Ability to react to changing situations positively
  • Ability to work well under pressure
  • Ability to solve problems
Essential Skills
  • Experience in an administrative role
  • Knowledge of software packages
  • Good interpersonal and time management skills
  • Full, clean UK Driving Licence with access to own vehicle
About The Club
Criminal Record Check Requirement
OUFC are committed to safeguarding and protecting children and young people that we work with.  As such, all post holders are subject to a safer recruitment process, including the disclosure of criminal records (DBS) and vetting checks.  We ensure that we have a range of policies and procedures in place which promote safeguarding and safer working practices across our services.
 
General Statement
All employees of the Club must always carry out their responsibilities with due regards to all policies and procedures and in particular health and safety, confidentiality, and data protection.
 
Safeguarding and Welfare Statement

The Club is committed to the safeguarding and welfare of all children, young people, and adults at risk of harm and requires all staff, volunteers and others associated with the Club to share and endorse this commitment.

As part of this commitment, all staff are expected to undertake regular safeguarding and welfare related training and to ensure the environments in which they work always remain safe. This includes ensuring ‘best practices’ are always adopted, and incidents or concerns are proactively reported. Safeguarding is considered everybody’s responsibility.
 
Equality, Diversity and Inclusion Statement
The Club is committed to equality, diversity, and inclusion, and believes in equal opportunities for all.  We expect all staff, volunteers, and others associated with the Club.  Share and endorse this commitment in a positive manner.  The club does not tolerate any for of direct or indirect discrimination, victimisation, or harassment.  Your behaviour must align to the principles of equality as outlined in the Clubs equality policy which can be found at equality-and-diversity-at-oufc.pdf.

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