Academy Administrator - Part Time

• To oversee the effective arrangement of all fixtures for the U9-U15 Academy teams and to ensure that the liaison with opposition clubs, in relation to logistical details including, but not limited to, venue arrangements, kick off times, formats, travel requirements, accommodation, kit and administration, is efficient and professionally handled.
• To lead all processes in relation to administrative, registration and regulatory requirements with the EFL and FA, and to liaise closely with the Head of Academy Operations to ensure that all governance issues are satisfied.
• To ensure that the process of paying match officials for all Academy U9-U15 fixtures is efficient and effective.
• To liaise regularly with the finance department with regards petty cash and ensure the reconciliation is done efficiently with all receipts returned promptly to the finance team.
• Manage the Academy complimentary ticket allocation for the First Team fixtures at the Toughsheet Community Stadium.
• To manage the organisation of the Academy games programme (U9-U15 age groups) and ensure effective communication with all relevant internal and external stakeholders.
• To liaise closely with the Academy Head of Recruitment, the Head of Academy Operations and the Academy Manager in respect to all matters relating to the recruitment, registration and release of players.
• To liaise closely with the Academy Head of Education and Head of Player Care in respect of all administrative and logistical arrangements required to deliver a comprehensive Education and Welfare programme.
• To liaise with all Lead Phase Coaches and Head of Coaching regarding the effective planning and distribution of the Academy Weekly Schedule to all relevant stakeholders.
• To develop and maintain the Academy Player Database and filing systems in accordance with data protection.

• BWFC seek to ensure that all children and young people are protected and kept safe from harm while they are with staff and volunteers within Bolton Wanderers activities.  Everyone at Bolton Wanderers has a safeguarding responsibility to all work colleagues, fans and any vulnerable adults and children.
• Be an ambassador of the Group, providing excellent customer service at all times whilst portraying a professional image.
• Perform other duties as required, which are considered relevant to the post and to the objectives of the Group as identified by the Academy Management Team.
• Treat all colleagues as customers ensuring respectful positive outcomes across communications.
• Adhere to and abide by all BWFC policies, procedures, and guidelines especially remembering responsibilities to others under Equal Opportunities, Health and Safety, Equality and Diversity.
• This post is subject to a DBS disclosure.

• Experience of working in a professional football academy environment.

• Excellent ICT skills and demonstrable administration experience.
• Committed, enthusiastic and passionate about Bolton Wanderers Football Club.
• Highly organised, pragmatic and able to work to tight deadlines.
• Ability to work as part of a team as well as using own initiative.
• Excellent communication skills, to effectively converse with players, parents and fellow staff members at all levels.
• Able to adapt to the demands of the job and needs of the players/coaches.

 

 

 

As as equal opportunities employer, Bolton Wanderers Football Club is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership.