WREXHAM AFC FOUNDATION - Business Support Assistant in United Kingdom

About The Role

JOB PURPOSE

Support the Foundation’s business objectives to achieve our ambition of being one of the worlds leading social responsibility programmes – but most importantly, in doing so positively change children and young people’s lives.

MAIN RESPONSIBILITIES

Administration & Finance

Take ownership of all day-to-day administrative tasks associated with the running of the Foundation, including acting as first point of contact.
Implement and oversee efficient processes for running the administration and financial operations of Wrexham AFC Foundation, including management of sales and purchase invoicing systems, staff timesheets and expenses, and operation of small petty cash as appropriate.
Support with the day-to-day management of the operational budget for the Foundation.

Governance
Take a lead role with the on-going review, development and submission of the PL Capability Code of Practice.
Work closely with the Head of Community and Board of Trustees in developing the policies adopted by Wrexham AFC Foundation, ensuring they meet exceptionally high standards of governance.
Prepare relevant papers and correspondence to agreed deadlines; draft and format briefings, presentations and reports, which may include undertaking research.
Attend and minute where applicable meetings including at Committee and Board level, as required, ensuring agendas and papers are prepared and circulated in good time.
Maintain an efficient filing system; organise confidential and other sensitive information, keeping files up-to-date and archiving as appropriate.

People
Take a lead role in Human Resources administration for the Foundation, maintaining accurate staff files via the Breathe HR system and ensuring the induction of new staff members and volunteers.

Insight & Impact
Support the team in monitoring, evaluation and reporting through data collection, input and analysis, and the production of reports as required to monitor the performance of the charity.

Travel Planning
Manage UK and overseas travel arrangements, which includes planning and producing itineraries, booking flights, transfers and accommodation in liaison with the Club’s Travel team.
Confirm arrangements and ensure that relevant travel documents, visas and papers are obtained in time for forthcoming trips.

General
All other tasks as deemed by the Head of Community as necessary to the successful operation of the Foundation and as commensurate with the role.

SAFEGUARDING RESPONSIBILITIES

We are committed to ensuring everyone who engages with the Wrexham AFC Foundation has a positive, safe, and supportive experience. Staff are required to comply with all aspects of the Foundation’s Safeguarding Policies and arrangements and to take personal responsibility and care to enable strong safeguarding practices to be embedded in the Foundation’s work and across the Club too.

This post is subject to an Enhanced DBS Check (with Childrens Barred List).

HEALTH & SAFETY RESPONSIBILITIES

Take responsibility and care for the health and safety of yourself and other employees and members of the public who may be affected by your acts or omissions at work.
To comply with all aspects of Wrexham AFC Foundation and Wrexham AFC’s Health & Safety Policy and arrangements, to enable the company to perform its civil and statutory obligations in relation to Health & Safety.

About The Candidate

Experience/qualifications required

A degree in business management, administration (or equivalent); or number of years experience normally associated with this level of qualification
At least 3 years experience working within an administrative capacity including implementation of financial and administrative systems (such as purchase orders and sales invoicing processes).

Skills/Abilities Required

Fully computer literate including the use of all Microsoft Office packages
An understanding of the insurance and legislative requirements of a charity.
Excellent verbal and written communication skills
Ability to handle and process sensitive data confidentially
Flexible working approach to meet the nature and demands of the business.
Demonstrated attention to destail, organisation and time management skills.
Ability to conduct themselves in line with Wrexham AFC Foundation values.
Has a problem-solving and creative approach to completing tasks.
A positive attitude towards professional development and their own learning.
Byddai hyfedredd yn y Gymraeg yn fantais amlwg

About The Club

Code of Conduct

Wrexham AFC Foundation expects the highest standards of integrity and conduct in all matters concerning the Charity and its employees. The Code of Conduct makes clear the standards of conduct expected from its employees and explains the responsibilities of the Charity, as the employer. All employees are expected to always act wholeheartedly in the interests of the Charity. Any conduct detrimental to its interests or its relations with its customers, suppliers, and the public or damage to its public image shall be a breach of Charity rules and policies. Discriminatory, offensive, and violent behaviour are unacceptable, and any complaints or concerns will be dealt with and acted upon.

Equality Inclusion & Diversity

Wrexham AFC Foundation is committed to ensuring that equality, inclusion, and diversity of opportunity is at the very heart of everything we do to ensure we provide fair and non-prejudicial access to the services across the Charity. We uphold everyone’s freedom of rights and choice to be different and aim to provide opportunities for everyone to succeed. It is the policy of the Charity that no person, whether player, job applicant, employee, volunteer, or customer, shall be discriminated against. The Charity opposes all forms of unlawful and unfair discrimination, either direct or indirect, or harassment, on the grounds of the following ‘protected characteristics’: Age, Disability, Gender Reassignment, Marriage & civil Partnership, Pregnancy & Maternity, Race, Religion or Belief, Sex and Sexual Orientation. Anyone who is found to be in breach of this could receive disciplinary action, which may well include suspension and dismissal.

The Charity is fully committed to the EFL Equality, Diversity & Inclusion Standards and as we are under represented in these areas; we particularly welcome ‘entry level’ applications from women, individuals from Black and Minority Ethnicities, the LGBT community and anyone with a disability.

Safeguarding and Safer Recruitment

Wrexham AFC Foundation is committed to and has both a moral and legal obligation to ensure that all children and vulnerable adults are protected and kept safe from harm whilst engaged in services organised and provided by the club and believes that the general wellbeing, welfare and safety of all children and vulnerable adults engaged in club activities is of the upmost importance. The Charity will fulfil its responsibilities by ensuring it displays best practice in safeguarding matters – including Safer Recruitment - carried out in a spirit of partnership and openness with the child or vulnerable adult, families, and the relevant local authority.

Having a criminal record will not necessarily bar a potential candidate from working with the Charity. This will depend on the nature of the position and the circumstances and background of the offence(s) committed. As an organisation using the Disclosure and Barring Service (DBS) to assess applicant’s suitability for positions of trust, the Club complies fully with the DBS Code of Practice and undertakes to treat all applicants for positions fairly. Potential applicants need to check on the government website (https://www.gov.uk/tell-employer-or-college-about-criminal-record/what-information-you-need-to-give) whether cautions / convictions should be disclosed as part of their application.

This role profile is not exhaustive, it will be subject to periodic review and may be amended to meet the changing needs of the business.

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WREXHAM AFC FOUNDATION - Business Support Assistant

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