Head of Facilities

Job title:

Facilities Manager

Department:

Facilities

Based at:

Ewood Park stadium, however flexibility regarding locations is required.

Reports to:

CEO

Responsible for:

Maintenance, cleaning, waste and facilities coordination departments.

Hours of work:

40 hours per week plus home matchdays any additional hours necessary for the performance of duties. This will include evening and weekend work.

Contractual Status:

Permanent

Job purpose:

Lead and organise the Club’s facilities department, ensuring stadium and all other BRFC sites infrastructure and services are maintained and operationally ready.

2. Duties and responsibilities:

• To be committed to ensuring the safeguarding and welfare of all staff, customers and clients of the Club;
• To coordinate and allocate work to the facilities department employees on a daily, weekly and monthly basis;
• Develop and maintain a facilities-management system and deliver emergency, planned and preventative maintenance using both internal staff and external providers;
• Set and review staff KPIs covering workload, productivity and quality;
• Maintain a robust facilities-management system covering assets, planned and reactive maintenance, statutory inspections and projects;
• Log, prioritise, assign and track all requests through to verified completion;
• Plan and coordinate close-season and pre-season works, including scope, cost, approvals, access, resources and contractor availability;
• Schedule works around fixtures, training, commercial events and departmental requirements;
• Plan and coordinate facilities projects from initial scope through completion and handover;
• Agree objectives, budgets, responsibilities and programmes with relevant stakeholders;
• Prepare and manage operational and capital expenditure budgets with Finance and senior management.
• Report regularly on expenditure, committed costs, forecast outturn and significant variances;
• Identify future financial requirements and escalate potential overspends or unplanned expenditure;
• Review suppliers, purchasing arrangements and contracts to ensure quality, reliability and value for money;
• Procure materials, equipment and services in line with planned works and operational requirements;
• Schedule, deliver and record statutory inspections, testing, servicing and remedial works for buildings, plant and facilities;
• Maintain a compliance schedule with named responsibilities, deadlines and completion evidence;
• Coordinate pre-event checks and provide appropriate maintenance support;
• To identify and recommend efficiency and sustainability improvements;
• Work with Ground Safety, Operations, Grounds, Football, IT and Commercial departments on shared requirements;
• Any other duties as reasonably required by the CEO or Board of Directors.