Wrexham AFC: Women’s Football Operations Assistant

To be a key support role behind the scenes to ensure that the team runs smoothly both on and off the pitch for the Women’s Team.

MAIN RESPONSIBILITIES:

• Assist the Head of Women’s Football with day-to-day sporting administration.
• Assist with office management and administrative duties.
• Ensure the compliance with all rules and regulations of the various football authorities, and that all relevant paperwork, submissions and surveys are completed on time.
• Assist with the organisation of away travel, hotel accommodation for all away fixtures for the women’s team, football management and Directors (as required).
• Updating payroll on matters relating to players remuneration, including bonuses and the recording of effective contract changes and triggers.
• Ensuring accurate record keeping for all player bookings, appearances and other filing.
• Assist with onboarding new players, ensuring itineraries and logistics are managed successfully.
• Help to oversee all relocation details from start to finish for all players, but not limited to –

• Ensure cost saving across the Women’s department, liaising with medical, secretarial and football operations to ensure best practice.
• Demonstrate a consistent ability to handle sensitive information with discretion and always uphold confidentiality.
• Manage all kit and equipment logistics for the Women’s First Team
• Working with the MDT to ensure all equipment is ready and prepared for every training session and game.
• Keep inventory logs and report or replace faulty items in a timely manner.
• Prepare all playing and training kit, laundry, storing and transporting in preparation for each training session and fixture.
• Prepare the changing room on matchday.
• Coordinate the transportation of kit and equipment to different sites as required.
• Working with the Head Women’s Football Operations to ensure each academy team has all the required kit and equipment, storing, maintaining and replacing items and working with the MDT to ensure all licence requirements are met.
• Provide ad-hoc administrative support / assistance to the Head Coach and Director of Women’s Football when required.

PERSONAL SPECIFICATION – SKILLS/ABILITIES REQUIRED

• Competent in use of Microsoft Outlook, Excel, and Word.
• Ability to uphold confidentiality at all times.
• Strong communication skills in both written and verbal form.
• Ability to keep accurate records.
• Ability to write clear, concise club communication and contractual clauses.
• Ability to manage projects from start to finish in an efficient and timely manner.
• Excellent planning and organisation skills, demonstrating attention to detail and an ability to prioritise.
• Good time management skills.
• Ability to cope under pressure.
• Committed to, and an understanding of, equality and diversity in sport.
• Flexible approach to meet the nature and demands of the business.
• Byddai hyfedredd yn y Gymraeg yn fantais amlwg

EXPERIENCE/QUALIFICATIONS REQUIRED

• Degree (e.g. Sports Law) or number of years’ experience normally associated with this level of qualification is desired.
• Certificate in Professional Football Management & Administration (or working towards/willing to work towards this qualification)

CLUB VALUES

Code of Conduct  

Wrexham Football Club expects the highest standards of integrity and conduct in all matters concerning the Club and its employees. The Code of Conduct makes clear the standards of conduct expected from its employees and explains the responsibilities of the Club, as the employer. All employees are expected to always act wholeheartedly in the interests of the Club.  Any conduct detrimental to its interests or its relations with its customers, suppliers, the public or damaging to its public image shall be a breach of Club rules and policies. Discriminatory, offensive, and violent behaviour are unacceptable, and any complaints or concerns will be dealt with and acted upon.  

Equality, Diversity & Inclusion

Wrexham Football Club are committed to ensuring that equality, diversity and inclusion of opportunity is at the very heart of everything we do to ensure we provide fair and non-prejudicial access to the services across the Club. We uphold everyone’s freedom of rights and choice to be different and aim to provide opportunities for everyone to succeed. It is the policy of the Club that no person, whether player, job applicant, employee, volunteer, or customer, shall be discriminated against. The Club opposes all forms of unlawful and unfair discrimination, either direct or indirect, or harassment, on the grounds of the following ‘protected characteristics’: Age, Disability, Gender Reassignment, Marriage & Civil Partnership, Pregnancy & Maternity, Race, Religion or Belief, Sex and Sexual Orientation. Anyone who is found to be in breach of this could receive disciplinary action, which may well include suspension and dismissal.  

The Club is fully committed to the EFL Equality, Diversity & Inclusion Standards and as we are under represented in these areas; we particularly welcome ‘entry level’ applications from women, individuals from Black and Minority Ethnicities, the LGBT community and anyone with a disability.  

Safeguarding and Safer Recruitment

Wrexham Football Club are committed to and has both a moral and legal obligation to ensure that all children and vulnerable adults are protected and kept safe from harm whilst engaged in services organised and provided by the club and believes that the general wellbeing, welfare and safety of all children and vulnerable adults engaged in club activities is of the upmost importance. The Club will fulfil its responsibilities by ensuring it displays best practice in safeguarding matters – including Safer Recruitment - carried out in a spirit of partnership and openness with the child or vulnerable adult, families, and the relevant local authority.

Having a criminal record will not necessarily bar a potential candidate from working with the Club. This will depend on the nature of the position and the circumstances and background of the offence(s) committed. As an organisation using the Disclosure and Barring Service (DBS) to assess applicant’s suitability for positions of trust, the Club complies fully with the DBS Code of Practice and undertakes to treat all applicants for positions fairly.   Potential applicants need to check on the government website (https://www.gov.uk/tell-employer-or-college-about-criminal-record/what-information-you-need-to-give) whether cautions / convictions should be disclosed as part of their application.