BURTON ALBION FC - Head of Football Administration in Burton on Trent

About The Role

Burton Albion FC is offering an exciting opportunity for a driven and detail-focused professional to take on the key role of Head of Football Administration. This is a pivotal position at the heart of the Club’s football operations, where no two days are the same. We’re especially keen to hear from candidates with a legal background—your expertise in contracts, compliance and regulation will be invaluable in managing player registrations, transfers, and agreements, while navigating complex football rules and immigration requirements. The succesful candidate will play a central role in ensuring the Club runs smoothly behind the scenes, liaising with major football authorities and contributing directly to the success of our First Team. If you're ready to apply your legal and organisational skills in a fast-paced, elite sporting environment, we want to hear from you.

MAIN RESPONSIBILITIES

To facilitate and deliver the registration and re-engagement of all players in accordance with the regulations by which the Club is bound (including liaison with the Academy). This will include all player contracts, registration, loan agreements and transfer documents, using where required EFL CPS and FIFA TMS systems.GBE applications to be made subject to status.
Responsible for ensuring compliance with all rules and regulations of the various football authorities, and that all relevant paperwork, submissions and surveys are completed on time.
To lead and ensure oversight of the Football Administration strategy throughout the organisation

Co-ordination and maintenance of player disciplinary matters and records, including where necessary, preparation of appeals to The Football Association.
Liaise with the medical department over medical examinations and billing enquiries.
Management of The FA Whereabouts system and implementation of all relevant anti-doping procedures and regulations.
Liaison with all football bodies, i.e day to day contact with The Football Association, English Football League, The National League, The PFA, PGMOL and other relevant authorities and attend meetings as and when required.
Organise away travel, hotel accommodation for all away fixtures for the First Team, football management and Directors (as required).
Manage the scheduling of all First Team competitive and noncompetitive fixtures, as well as the arrangement of match officials for all First Team and home fixtures. Applicable to other stadium matches and events when required
Oversee the implementation of any pandemic policies and protocols (eg COVID), as well as relevant testing requirements
Advise payroll on matters relating to players remuneration, including bonuses and the recording of effective contract changes and triggers.
Attendance at all First Team home matches and liaison with Away Clubs for home and away matches.
Responsible for all incoming and outgoing scout requests.
Any other duties commensurate with the role
HEALTH & SAFETY RESPONSIBILITIES
Take responsibility and care for the health and safety of yourself and other employees and members of the public who may be affected by your acts or omissions at work.
To comply with all aspects of the Club’s Health & Safety Policy and arrangements, to enable the company to perform its civil and statutory obligations in relation to Health & Safety.
SAFEGUARDING
Adhering to safeguarding policies and procedures as outlined by the Club; and report any safeguarding or welfare concerns to the Designated Safeguarding Officer in the first instance
This position required an Enhanced DBS check due to the nature of the work involved.

This document is a guide only and should not be regarded as exclusive or exhaustive. It is intended as an outline indication of the areas of activity and will be amended in the light of changing needs of the organisation

About The Candidate

Relevant degree (eg Law or Governance)
Proven programme management and delivery
Demonstrated operational management experience in a sporting context including current, detailed knowledge and practical application of the domestic and international rules and regulations which govern football.
Demonstrated experience of contractual administration and registration of players in football with demonstrable experience of drafting complex contracts, loan and transfer agreements in relation to player registrations in line with governing bodies’ regulations with knowledge of current immigration laws affecting international sportspersons
Demonstrated knowledge and understanding of EFL/FA systems to ensure compliance with the rules, regulations and submission processes and a skilled user of the relevant portals including experience of EPPP auditing processes
Demonstrated understanding of GDPR as well as an appreciation of an elite sports environment.
Excellent strategic, organisational and managerial skills
Strong IT and project management skills.
Planning and organisation skills, demonstrating attention to detail
An excellent communicator and listening skills and able to build trusted working relationships (essential)
Ability to work as part of a team
Ability to communicate with a variety of stakeholders.
Committed to, and an understanding of, equality and diversity in sport
Flexible approach to meet the nature and demands of the business
Ability to self motivate and to have competent leadership qualities
Availability to work flexible hours including weekends and evenings
Able to work to tight deadlines
Committed to continuing professional development
Confidential and trustworthy with a demonstrated commitment to adherence to codes of conduct and ethics
Ability to meet the travel needs of the post (which includes travel to other parts of the UK and abroad as required)

About The Club

Code of Conduct

The Club expects the highest standards of integrity and conduct in all matters concerning the Club and its employees. The Code of Conduct (along with the Staff Handbook) makes clear the standards of conduct expected from its employees and explains the responsibilities of the Club, as the employer. All employees are expected to act wholeheartedly in the interests of the Club at all times. Any conduct detrimental to its interests or its relations with its customers, suppliers, the general public or damaging to its public image shall be considered to be a breach of Club rules and policies. Discriminatory, offensive and violent behaviour are unacceptable and any complaints or concerns will be dealt with and acted upon.

Equality Inclusion & Diversity

Burton Albion are committed to ensuring that equality, inclusion and diversity of opportunity is at the very heart of everything we do to ensure we provide fair and non-prejudicial access to the services across the Club. We uphold everyone’s freedom of rights and choice to be different and aim to provide opportunities for everyone to succeed. It is the policy of the Club that no person, whether player, job applicant, employee, volunteer or customer, shall be discriminated against. The Club opposes all forms of unlawful and unfair discrimination, either direct or indirect, or harassment, on the grounds of the following ‘protected characteristics’: Age, Disability, Gender Reassignment, Marriage & civil Partnership, Pregnancy & Maternity, Race, Religion or Belief, Sex and Sexual Orientation. Anyone who is found to be in breach of this could receive disciplinary action, which may well include suspension and dismissal.

The Club is fully committed to the EFL Equality, Diversity & Inclusion Standards and we particularly welcome ‘entry level’ applications from women, individuals from Black and Minority Ethnicities, the LGBT community and anyone with a disability.

Safeguarding

Burton Albion are committed to and has both a moral and legal obligation to ensure that all children and vulnerable adults are protected and kept safe from harm whilst engaged in services organised and provided by the Club and believes that the general wellbeing, welfare and safety of all children and vulnerable adults engaged in Club activities is of the upmost importance. The Club will fulfil its responsibilities by ensuring it displays best practice in safeguarding matters – including Safer Recruitment - , carried out in a spirit of partnership and openness with the child or vulnerable adult, families and the relevant local authority.

Potential applicants are advised to check on the government website

(https://www.gov.uk/tell-employer-or-college-about-criminal-record/what-information-you-need-to-give) whether cautions / convictions should be disclosed as part of their application.

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BURTON ALBION FC - Head of Football Administration

About The Role

About The Candidate

About The Club

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