Academy Secretary in Salford - EFL (English Football League)

About The Role

Academy Secretary

Salary: Between £27,000 - £29,000 depending on experience

Contract Type: Permanent

Hours: Full time, 40 hours. We will also consider applicants who wish to work part time – please state this in your application.

Reports To: Academy Manager

Location: Partington Sports Village including various SCFC sites across Manchester and Salford when necessary.

The Purpose:

Our Academy Secretary will coordinate and lead on all the non-football and logistical aspects of the Academy. It will ensure our Academy is run effectively, promoting a culture of high standards and will support an elite environment for the development of young players. This is a critical role to provide administrative support across our Academy Teams (U9s to U18s), ensuring full compliance with EPPP and governing body rules and regulations, including the maintenance of up-to-date databases, records, files and registrations.

The Role:

Manage the registration and administration of all Academy players, working closely with Head of Football Administration.
Manage the Academy fixture schedules for U9 to U18s including correspondence with clubs and distributing relevant fixture information (exchange calendar, fixture lists).
Monitor and manage all discipline in relation to all Academy players and staff.
Manage all Academy procedures and processes to ensure EPPP and audit compliance, ensuring all paperwork and systems are updated to a high standard.
Manage the meeting schedule, agendas and minutes in line with EPPP requirements for all departments.
Check timesheets and expense claim forms ahead of submission.
Act as a DSO and liaise with the Safeguarding Manager to ensure full compliance with all safeguarding policies and procedures and the completion of DBS checks throughout the Academy.
Liaise with the Head of Recruitment and Head of Football Administration to ensure compliance with Club recruitment policies and procedures, including trialists and loans.
Ensure compliance with rules and regulations applicable to young players i.e Youth Development Rules.
Prepare and distribute trip/tour paperwork including forms, travel arrangements, insurance, itineraries, booking and pre-visits.
Oversee scout requests in line with Academy protocol and EFL rules.
Provide administrative support to the Academy, including monitoring the Kitman Labs system.
Act as the point of contact between the Academy and the League for all administrative matters, including the submission of required information.
Keep up to date with regulation changes.
Link in with other key areas such as education, facilities, football administration and safeguarding to ensure the smooth operation of the Academy.
Ensure communication between staff, players and parents to ensure smooth operations and wellbeing.
Ensure positive and professional behaviours, role modelling honesty and integrity when working with young players at the Club. This includes being presentable, smart and personable at all times.
Ensure you contribute to providing a safe Academy environment, demonstrating safe working practices and follow safeguarding policies and procedures, reporting concerns when necessary.
Work collaboratively with the Head of Football Administration and support when needed.

About The Candidate

Ability to work under pressure to tight deadlines with meticulous attention to detail.
Ability to prioritise competing demands, adapt to changing circumstances and problem solve.
Experience of working with football regulations, arranging fixtures and schedules is ideal.
Personable with an ability to build individual relationships and work cohesively within a team.
Extremely organised and methodical approach to work
Excellent communicator who enjoys working with a variety of stakeholders and is able to link up several departments to achieve great outcomes.

You will be central and senior part of the Academy Management Team where your work will positively impact our players development. You will work closely with players and playing staff to ensure the department operates effectively and efficiently in supporting match and training activities. Ideally you will have experience working in an Academy environment and knowledge of the Elite Player Performance Plan (EPPP).

You will be professional and attentive ensuring players and playing staff needs are met, proactively planning for every eventuality. It is vital that this role works across departments, liaising with key internal and external stakeholders, to ensure smooth operations across the Academy and the wider Club.

You will be responsible for ensuring the highest standards of behaviour are in place at the Academy, ensuring staff and players adhere to safeguarding policies and procedures to create a positive and proactive safeguarding culture which gives players a great Academy experience.

The role requires a high degree of flexibility throughout the week to support our busy training and match schedules, especially due to training and matches potentially changing at short notice.

The Essentials:

Enhanced DBS check
Full, clean driving licence.
FA Safeguarding qualification
Experience working within an elite playing environment is ideal
Experience of organising trips, tours and tournaments, both nationally and internationally is desirable
Experience in undertaking health and safety duties and responsibilities appropriate to the post

About The Club

The Club is fully committed to safeguarding all children, young people and adults at risk who engage in our activities. We recognise that we have a responsibility to safeguarding the welfare of vulnerable groups and we have policies and procedures in place which all of our staff are trained in and are expected to adhere to as part of their employment. An offer of employment will be subject to receipt of satisfactory DBS check (depending on the role), satisfactory references and proof of eligibility to work in the UK.

Salford City FC is an equal opportunities employer. We positively welcome and seek to ensure we achieve diversity in our workforce and that all job applicants and employees receive equal and fair treatment. We encourage applications from all candidates regardless of age, race, gender, gender identity, gender expression, religion, sexual orientation, disability, or nationality.

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Academy Secretary

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