Administrative Support:
- Lead on the production of all playing contracts for players coming into the club as professionals, ensuring they are correct and compliant with EFL regulations
- Lead on the registration of players brought into the club using the IFAS system as well as ensuring any requirements through FIFA TMS are completed in a timely manner
- Notify the Football Operations Manager regarding any correspondence from the EFL and liaise with them regarding how to distribute the information
- Lead and maintain the football staffs payroll, updating every month with bonuses and other expenses ensuring finance are aware of any changes month to month
- Maintain a database of all cautions and red cards received by players and staff across each season
- Maintain a database of all player bonuses payable throughout each season
- Be the lead user on the clubs IFAS, MOAS and FIFA TMS Systems
Match Day Operations:
HOME:
- Prepare and send the upcoming opposition pre match information regarding the upcoming fixture
- Prepare and send the match officials pre match information regarding the upcoming fixture
- Prepare and send relevant fixture information to the Football Operations Manager ahead of the clubs internal pre match meeting
- Assist the Football Operations Manager in the production and delivery of the Pre Match Meeting
- Liaise with Club players and staff regarding complimentary tickets for the fixture ensuring they are distributed effectively
- Produce the matchday Team sheet for distribution once available
- Complete all post match activities including Team Sheet submission and Match Official report in a timely manner
- Assist the Football Operations Manager in the production and delivery of the Post Match Meeting
AWAY:
- Complete all requirements from the home club relating to the fixture in a timely manner
- Liaise with Club players and staff regarding complimentary tickets for the fixture ensuring they are distributed effectively
- Complete all post match activities including Team Sheet submission and Match Official report in a timely manner
Liaison with League and Authorities:
- Act as a club's representative in all league administration related matters along with the football operations manager, including meetings, rule changes, and scheduling updates.
- Work with the Football Operations Manager & Stadium Manager to ensure the club is compliant with all stadium related matters
General Club Operations:
- Attend club meetings as required by directors, staff and other key stakeholders
- Support the Football Operations Manager in ensuring the clubs ‘Football budget’ is up to date with any changes
Qualifications and Experience:
- Proven experience in a similar administrative or club secretary role
- In-depth knowledge of EFL regulations and club governance.
- Strong organisational and time-management skills with the ability to manage multiple priorities.
- Excellent communication skills, with the ability to liaise with officials, staff, players, and external stakeholders effectively.
- Strong attention to detail, ensuring accuracy in all documentation and processes.
- Ability to work flexible hours, including evenings and weekends, with travel requirements for away fixtures.
- Knowledge and experience using databases including IFAS, MOAS, Pro Club Portal and FIFA TMS
Qualities
- Professional demeanor with a high level of integrity.
- Proactive and able to work under pressure.
- A passion for football and an understanding of the demands and operations of a professional football club.
- Ability to work independently and as part of a team.