Academy Secretary & Safeguarding Lead in London - EFL (English Football League)

About The Role

The Academy Administrator will be responsible for supporting all player and team administration, as well as ensuring that all Academy players are registered with the relevant governing bodies in full compliance with the relevant rules. The role will require excellent interpersonal skills to build trust and relationships with stakeholders within the Club, as well as externally across the wider game.

As the Designated Safeguarding Officer, you will play a key role in maintaining a safe and secure environment, adhering to governance requirements, and promoting the safeguarding of young players within the academy.

Main Roles & Responsibilities:

Processing the registration for U9-U16 schoolboy players, including incoming and outgoing trialists.
Liaise with the PL, EFL and FA as required to administer the necessary registration forms and to amend and update any registrations within the U9-U18 age groups.
Coordinate the end of season procedure for the U9-U16 age groups with the retain and release process.
Maintain the Player Log for the U9-U18 signings and update as required.
Maintain up to date knowledge of the rules and regulations surrounding player registrations, as directed domestically by the PL, EFL, The FA, UEFA and FIFA.
Act as the superuser for the Premier League KitMan Labs program.
Confirm all relevant requirements relating to Tours and Tournaments. Collaboration with the Head of Education and Player Care in relation to Tours and Tournament Management.
In conjunction with the Academy Manager advise on action plans to ensure continued compliance with Youth Development Rules.
Manage International Call Ups for All Academy Players.
Maintain up to date records of Coaching Qualifications and Licenses for all academy staff.
Lead the management of safeguarding concerns and allegations within the Academy. Escalating serious matters to the Senior Safeguarding Manager.
Serve as the primary point of contact for all Academy Safeguarding and welfare issues. Providing guidance to staff, players, parents and carers.
Maintain confidential and up to date records on all safeguarding concerns via MyConcern.

About The Candidate

Essential:

- Strong Administrative Skills

- Ability to prioritise, plan and work on own initiative to meet deadlines.

- Desire to work in a competitive environment, with the ability to manage pressure and sometimes competing demands

-Excellent communication & Interpersonal skills

- Trained in safeguarding children, including completion of The FA Safeguarding Children Workshop and The FA Welfare Officers Workshop, with an up-to-date DBS

- Professional experience in safeguarding, with a background in sports development, education, social work, child protection or a similar field

- Ability to work independently and manage cases effectively but to also know when to escalate and take guidance from other.

- Ability to work under pressure and to tight deadlines

- A genuine team player

- A reliable individual

- Displays a high level of discretion

- Personable with an ability to build individual relationships

- Ability to adapt to changing circumstances

Desirable:

- Understanding of the Elite Player Performance Plan(EPPP)

- IT skills to include the ability to use KitMan Labs (KML) software and Microsoft Office (Excel, Word and Outlook)

- Previous experience within a Football Club Academy setting

About The Club

The employee must always carry out their duties with due regard to the Leyton Orient Football Club policies and procedures. The employee must ensure a positive commitment towards equality and diversity by treating others fairly and not committing any form of direct or indirect discrimination, victimisation or harassment of any description and to promote positive working relationships between all internal and external stakeholders.

Leyton Orient Football Club is committed to the principle of equal opportunity in employment and its employment policies for recruitment, selection, training, development and promotion are designed to ensure that no job applicant or employee receives less favourable treatment on the grounds of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership, pregnancy or maternity.

To have due regard for safeguarding and promoting the welfare of children, coaches and young people and to follow the safeguarding procedures adopted by the FA and the club. Leyton Orient FC have the right to close the position early if a suitable candidate is found.

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Academy Secretary & Safeguarding Lead

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