Full-Time Facilities Team Assistant in United Kingdom

About The Role

To recruit a competent person with a maintenance / facilities background with an awareness of safety and security who can be developed to gain a full understanding of the roles required to prepare the training ground daily use.

Their primary role will be to assist the open the site and assist the Facilities Manager in preparing the training ground for daily use, undertake maintenance and general repairs, assist with general administration and reporting, and providing relevant to support the Head of Safety and Operations as required.

This may include assisting with operations at the Kassam Stadium when required.

Main Duties / Responsibilities

To assist the Facilities Manager with the maintenance and management of the training ground and to ensure compliance with all relevant certification
To assist in the preparation of the training round for events and player activities ensuring all equipment and resources necessary are checked, in place and serviceable
To open the site in advance of coaching staff arriving and to ensure all relevant areas are unlocked, lit and heated as required
To check for and clear any overnight litter / waste to ensure the site is ready for the arrival of training staff
To conduct routine safety inspections and manage safety and operational maintenance and repairs around the site as required
To conduct pro-active and preventative maintenance around the site, reporting areas where future improvement or works are required.
To assist the Facilities Manager conduct general and routine maintenance activities and inspections and ensure reports and documentation are submitted to the relevant stakeholders.
To liaise on behalf of the Facilities Manager with security contractors to ensure the provision of appropriate levels of stewarding for player training and activities on site, and to conduct reviews of the security of the site as required.
To liaise on behalf of the Facilities Manager with maintenance contractors to ensure relevant works are conducted in a timely and cost effective manner.
To assist with invoicing and relevant reporting to the Facilities Manager
To assist with administrative tasks to support the Facilities Manager to ensure compliance with safety certification and all statutory licensing requirements
To facilitate contractor movement and working on site ensuring all health and safety inductions and requirements are complied with.
To proactively assist with and promote the safety and security of the training ground and to ensure compliance the Health and Safety at Work Act
To undertake any relevant health and safety training and awareness courses and skills upgrading courses as required by the Facilities Manager
To be available to respond to and manage safety incidents during the day
To provide cover during periods of annual leave to answer enquiries and address issues on behalf of the Facilities Manager
To conduct any other work or deployments as required by the Head of Safety and Operations to assist the Safety Officer or Head of Matchday Operations at the Kassam Stadium

About The Candidate

Core Skills, Knowledge Training and Experience Required

Reliability and adaptability
Exceptional organisational skills
Ability to take Initiative and when necessary, the ability to be assertive.
Leadership and the ability to ‘make things happen’.
Excellent time management and organisational skills
Professional manner
Efficient, productive and proactive
Positive and flexible attitude
Ability to react to changing situations positively
Ability to work well under pressure
Ability to solve problems

About The Club

Criminal Record Check Requirement

OUFC are committed to safeguarding and protecting children and young people that we work with. As such, all post holders are subject to a safer recruitment process, including the disclosure of criminal records (DBS) and vetting checks. We ensure that we have a range of policies and procedures in place which promote safeguarding and safer working practices across our services.

General Statement

All employees of the Club must always carry out their responsibilities with due regards to all policies and procedures and in particular health and safety, confidentiality, and data protection.

Safeguarding and Welfare Statement

The Club is committed to the safeguarding and welfare of all children, young people, and adults at risk of harm and requires all staff, volunteers and others associated with the Club to share and endorse this commitment.

As part of this commitment, all staff are expected to undertake regular safeguarding and welfare related training and to ensure the environments in which they work always remain safe. This includes ensuring ‘best practices’ are always adopted, and incidents or concerns are proactively reported. Safeguarding is considered everybody’s responsibility.

Equality, Diversity and Inclusion Statement

The Club is committed to equality, diversity, and inclusion, and believes in equal opportunities for all. We expect that all staff, volunteers, and others associated with the Club. Share and endorse this commitment in a positive manner. The club does not tolerate any form of direct or indirect discrimination, victimisation, or harassment. Your behaviour must align to the principles of equality as outlined in the Clubs equality policy which can be found at equality-and-diversity-at-oufc.pdf.

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Full-Time Facilities Team Assistant

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